Set Up or Change the Chart of Accounts
The chart of accounts shows the ledger accounts that store your financial data. Business Central includes a standard chart of accounts that is ready to support your business.
However, you can change the default accounts, and you can add new accounts.
[!Video https://www.microsoft.com/videoplayer/embed/RE43KO9?rel=0]
Add or change accounts
From the chart of accounts, you can open each G/L account and add or change settings. Hover over a field to read a short description.
If necessary, you can use more than one line for a general ledger account name. In the G/L Account Card page, in the Account group, choose Extended Texts, and then fill in one or more lines with the text that is to be copied and the account name.
For accounts of the Total account type, you must fill in the Totaling field. For End-Total accounts, this field is filled in automatically by the Indent function. After you have set up all the accounts, choose the Process action,and then choose Indent Chart of Accounts.
[!IMPORTANT] If you have entered definitions in the Totaling fields for End-Total accounts before executing the indent function, you must enter them again because the function overwrites the values in all End-Total fields.
Delete accounts
You can delete a general ledger account. However, before you delete it, the following must be true:
- The balance on the account must be zero.
- The Allow G/L Acc. Deletion Before field must be set on the General Ledger Setup page, and the account must not have ledger entries on or after that date.
- If the Check G/L Account Usage field on the General Ledger Setup page is selected, then the account must not be used in any posting groups or posting setup.
Business Central will prevent you from deleting a general ledger account that stores data that is needed in the chart of accounts.
Block deletion of G/L accounts
--- author: edupont04 ms.topic: include ms.date: 03/21/2022 ms.author: edupont
APPLIES TO: Business Central 2022 release wave 1 and later
2022 release wave 2 introduces an extra safeguard against the accidental deletion of G/L accounts even in the scenarios where the criteria are met.
A new field, Block Deletion of G/L Accounts, is added to the General Ledger Setup page. The field acts as an extra validation when a user tries to delete an account where there are ledger entries after the date that is specified in the Check G/L Acc. Deletion After field.
When the Block Deletion of G/L Accounts field is set to Yes, you cannot delete G/L accounts that have ledger entries after the date in the Check G/L Acc. Deletion After field. In order to delete such an account, a user with access to the General Ledger Setup page must first set this field to No. Then the account can be deleted.
We recommend setting the Block Deletion of G/L Accounts field to Yes. We also recommend that you always have a date set in the Check G/L Acc. Deletion After field, such as the time you're required to store your finance data.
See Related Training at Microsoft Learn
See Also
The General Ledger and the Chart of Accounts
Reconciling Bank Accounts
Work with Dimensions
Importing Data from Other Finance Systems
Work with Account Schedules
Work with Business Central
Close Income Statement Accounts in the French Version
Print Income Statements in the Australian Version
Print Income Statements in the New Zealand Version
Set Up and Close Income Statement Balances in the Spanish Version
Indent and Validate the Chart of Accounts in the Spanish Version
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--- author: edupont04