How to: Enter Alternate Quantity Lines

Depending on how an alternate quantity item is set up, you may be required to manually record alternate quantity information whenever the item is entered on a document or journal line. When you are working with such an item, you can record this information directly on the transaction line. If multiple alternate quantity values exist for a single line, they can be recorded in the Alternate Quantity Lines window.

To enter alternate quantity lines

1. Select the appropriate document or journal line.
2. Select the alternate quantity field for which you want to enter alternate quantity lines.

The specific caption of the alternate quantity field depends on the function of the transaction line. For example, the field in which you record the alternate quantity of an item that is being shipped on a sales line has the caption Qty. to Ship (Alt.).

3. In the Alternate Quantity Lines window, enter a line for each alternate quantity amount you want to record.

The alternate quantity amount for a transaction line is entered in relation to the transaction unit of measure defined on that line. You can enter as many alternate quantity lines as necessary, but the sum of the values in the Quantity field can not exceed the quantity to handle that has been defined for that transaction line. If the sum of the values in the Quantity field is less than the original quantity to handle, the program will update the amount on the transaction line when you close the Alternate Quantity Lines window.

4. Assign lot numbers to the alternate quantity lines, if necessary.
5. Choose the OK button to close the window.